Freshman Memo

Dear first-year students,

Here you will find a list of important measures that will help you resolve many organizational issues and start the studying year calmly.

Please make sure that from August 23, 2024, in addition to the instructions below, you will receive newsletters to the personal email address you provide when submitting your documents to the HSE Admission Office. If the notification does not come to you, please write about it with a current personal email to program manager Lukova Alexandra Viktorovna or  to 1st year students’ manager Koledenkova Alena Sergeevna.

1. Get a HSE student ID card

To receive a student ID card at the solemn meeting with freshmen, which will take place on August 30, 2024 at the HSE Cultural Center (11 Pokrovsky Bulvar, bld. 6), you must bring 2 color photographs 2.5 cm x 3.5 cm in size to the HSE address: 29 Malaya Ordynka Ulitsa (metro stations Tretyakovskaya, Dobryninskaya, or Polyanka) until August 26, 18:00. Photos must be left in the special folder on the wall to the left the security post.

Important! The photo must be signed without fail: write your full name on the back and leave a mark “Kyung Hee” or “Economics and Politics in Asia”.

Deadline: until August 26, 18:00.

What if I can't bring my photos by the due date? You can also bring photos later, in which case you can pick up your student ID card at the beginning of September at the study office. The average time for issuing a student ID card is 1 week from the date of submission of photos.

2. Get access to the HSE Library and the professorial student club of our program “Koreancorner”

1) To enroll in the HSE Library:

Follow this link to learn more about how to use the HSE University library. 

To get a library card, please complete the online registration form on the library's website (you will need your student ID card and your HSE University email to sign up). After submitting the form, you will receive your library card number, which can be found in HSE App X.

If you have any questions, please reach out to the HSE University Library Hotline or contact the library on social media at https://vk.com/hselibrary or https://t.me/s/hse_library/.

If you are interested in joining a guided tour around the library or want to learn more about searching for information in printed and electronic resources, please send an email to library@hse.ru.

2) To receive scientific and educational literature in the professorial student club of our program, you need to go to office No.401 on 29 Malaya Ordynka Ulitsa. Part of the literature is given "on hand", with a number of textbooks you can work in the reading room of the Club.

Where: 29 Malaya Ordynka Ulitsa, Office No.401

When: beginning of September

3. Get Letter of Admission from Kyung Hee University

To obtain this document, you must submit your travel passport details to the study office of the program. You need to carefully monitor the information that will be sent by the program staff by email and respond to the request for data in a timely manner.

When: second half of September - early October

What to do if I do not have a travel passport? Be sure to apply for one. All students by the beginning of the 2nd course (preferably by the beginning of the 2nd semester of the 1st course) must have their travel passports ready.

Kyung Hee University will not be able to officially enroll you until it receives your travel passport details. Without the Letter of Admission, you will also not have access to Kyung Hee University's library resources and will not be able to apply for a 3rd year student visa.

4. How to apply for a Moscow Social Card

This card gives you discounts for riding on public transportation within the City of Moscow and on suburban trains. To get one, you will need to visit one of the “Moi Dokumenty” Multifunctional Public Services Centres (in Russian: МФЦ, or MFTs) in Moscow.

Step 1: Verify your details on Moscow Social Register to check your status as a bachelor's/master's/doctoral student or medical resident in Moscow. 

Step 2: Register at the www.mos.ru website and submit an application for a Moscow Social Card in your personal account. Your application will be reviewed within 30 calendar days. You can monitor the status of your application either in your personal account or via this link. 

If you are an international student, you will need to get a SNILS (personal insurance account number, in Russian: СНИЛС) before you can apply for a Moscow Social Card.

Where can I get my SNILS?
You can apply for a SNILS in person at the nearest office of the Pension Fund of Russia, or visit a “Moi Dokumenty” Multifunctional Public Services Centre (in Russian: МФЦ, or MFTs).

Make sure to have the following documents on you:

1. an ID (passport or residence permit);
2. a notarised translation of your ID.

A list of Pension Fund branches in Moscow: 
https://sfr.gov.ru/branches/moscow/info/~2022/05/21/7034

A list of MFTs offices in Moscow: https://www.mos.ru/pgu/ru/md/.

5. How to apply for a study certificate to confirm your admission for study at HSE University (if needed*)

A certificate to confirm your admission to studies at HSE University under ______ (degree programme name) will be issued within five working days after the application date.

How to apply for a certificate: You can apply via the link.

When: after the issue of your admission directive, but not earlier than September 1.

*For example, if you need to provide a certificate to the tax authorities, the Pension Fund or other organizations.

6. Get an e-pass to visit university buildings

The schedule for getting an e-pass will be emailed to you and posted on the website at: https://www.hse.ru/org/hse/aup/security/propusk.

Before applying for an e-pass, please make sure to submit copies of your migration documents to the HSE Visa and Registration Centre and get a relevant receipt. You can do it either during the orientation session for international students which will be held between August 27 and August 31 or by visiting the Student Service Centre in September (2.00 pm – 6.00 pm Monday–Friday).

7. Get access to the student's corporate email

The Higher School of Economics provides each student with a free corporate email address for the duration of their studies at the university. This address is used to send official information to students from HSE staff. Other addresses (personal addresses of students, group addresses of study groups, etc.) are not official sources of information about the educational process.

You can find out your corporate email address a little later from the training office staff. The corporate mail web interface is available at: http://edumail.hse.ru  or https://mail.yandex.ru/ .

Additional reference information on working with corporate student email:

• If you have forgotten or lost the password for your student mailbox: please update your phone number and add (update) your personal e-mail in the Unified Personal Account profile and change your password. See instructions: Update phone number; Change Password.
• If you do not know how to set up mail forwarding to another mailbox, follow the instructions.
• If you are unable to send or receive letters to your student mail address: xxx@edu.hse.ru, please contact the study office of the educational program with a request to send a request to the HSE student mail support service.
• If you want to see the full collection of instructions for working with Yandex 360 email, follow the link and select the desired section. If you need to set up a mobile device to work with a student mail service, read the instructions.

8. Sign and submit HSE Regulations acknowledgement form

HSE Academic Handbook – you can find answers to all questions about the study process at HSE University here.

Local regulations and documents can be found in the relevant section.

After familiarizing yourself with the local regulations and documents of the university, you must bring the signed HSE Regulations acknowledgement form to the study office of the program (29 Malaya Ordynka Ulitsa, office No.106).

Deadline: until September 15

For International Students

1. Dormitory check-in

You will be assigned a place at the dormitory automatically in the International Applicant's Personal Account.

You can get access to the Dormitory section in your personal account after completing your consent to study at HSE University and going through the recognition procedure, but not earlier than August 19, 2024.

Check-in for first-year bachelor's and master's students will take place starting from August 21, 2024. Your accommodation referral will be valid for 10 days.

You will already have a place reserved at one of the dormitories when you arrive in Russia.

Please make sure to download the accommodation referral from your Personal Account, print it, and have it on hands when checking in to the dormitory.

You must also have the following documents on you when checking in to the dormitory:

-     your passport (ID);

-     a copy of the bio page of your passport with personal data and photo; 

-     your migration card;

-    a vaccination certificate issued by a medical institution in any format (please note that measles vaccination is mandatory);

-     a voluntary health insurance policy covering the whole period of your stay in Russia;

-    a medical certificate confirming you do not have any contraindications or medical precautions that would preclude living in a dormitory (form 086у or similar) – see Annex 8.

If you want to learn more about medical documents required for dormitory check-in, please visit the website of the  Office of Staff and Student Benefits.

If you have any questions, please reach out to us at zaselenie@hse.ru.

2. Information about visa and migration registration

HSE Visa and Registration Centre

Address: D005/D006, Building D, 11 Pokrovsky Bulvar, Moscow (visiting hours: 10.00 am – 6.00 pm).

You can ask your questions at the Student Service Centre (submit and receive documents): 2:00 pm to 6:00 pm, Monday–Friday, at 11 Pokrovsky Bulvar, Entrance 5 (from Pokrovsky Bulvar)

Phone: 8 (495) 531-00-63

Email: visa-registration@hse.ru

Website: https://ivisa.hse.ru/

Mandatory medical examination, fingerprinting, and taking of official photographs for international students

Starting from December 29, 2021, amendments to the Federal Law "On the Legal Status of Foreign Citizens in the Russian Federation" have taken effect. These amendments now require all foreign nationals who come to Russia for 90+ days, including for educational purposes, to complete a medical examination, undergo fingerprinting, and have their official photograph taken.

Individuals who do not comply with these mandatory procedures or do so after the deadline may face penalties such as an administrative fine or a reduction in their allowed stay in Russia.