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Regular version of the site

International Travel, Vacations, Reimbursement, and Working in Self-Isolation

Everything Employees Need to Know about HSE’s Precautionary Measures against the Spread of Coronavirus

© HSE University

On March 7, HSE University instituted a number of protective measures in order to prevent the spread of the novel coronavirus and the disease it causes, COVID-19. Among these measures is a ban on all international business trips for HSE employees and students until further notice. Below, the university administration provides answers to HSE community members’ most frequent questions about how to cancel their travel plans and work in self-isolation.

If you have a question that is not answered here, please contact Vice Rector Evgeny Artemov at eartemov@hse.ru or Chief of Staff Irina Martusevich at imartusevich@hse.ru.

1. How long will the ban on international work-related travel (‘business trips’) last? Does it apply to all HSE campuses?

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Updated March 20: 1.1 Are business trips around Russia also suspended?

2. How can I find out if a certain country is on the Moscow Health Ministry’s list of countries most affected by the virus? Where is the list available?

3. What should I do if I am currently on a business trip in a country that is classified as a country with ‘unfavorable conditions’?

Updated March 18: 4. How do I self-isolate?

Updated March 18: 4.1. How do I get approval for working remotely?

Updated March 18: 4.1. What should I do if I am healthy and not required to self-isolate but would like to self-isolate anyway, and my work is not impacted if I work remotely?

5. Will I be paid for the days I am in self-isolation?

6. What should I do if I returned from a business trip abroad and already went back to work before March 7?

7. Does the HSE international business trip travel ban apply to countries that are not on the official list of countries with ‘unfavorable conditions’ with regard to the spread of the virus?

8. Is it possible to arrange long-term foreign business trips (for example, an internship on a special grant for 1.5 months at the expense of the host country) to countries both included and not included on the list of most affected countries?

9. What should I do if I have a business trip abroad already planned?

Updated March 16: 9.3. What is the deadline for submitting reimbursement applications for cancelled international business trip expenses? How do I submit my documents?

Updated March 16:  9.4. When will the commission begin reviewing reimbursement applications?

Updated March 16: 9.5. How do I find out whether my application was approved or rejected?

Updated March 16: 9.6. If my application is approved, when will I receive my reimbursement?

10. What should I do if I return from a country that is not on the list of countries determined to have ‘unfavorable conditions’ with regard to the spread of coronavirus?

March 11, 2020